Codex Vitae, Inc. Privacy Policy
Effective Date: August 3, 2025

Codex Vitae, Inc. (“Codex Vitae,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains in clear terms how we collect, use, disclose, and safeguard your personal information when you use our websites, applications, and digital services (collectively, the “Services”).

By using our Services, you consent to the practices outlined in this Privacy Policy.

1. Information We Collect

Information You Provide

When you use our Services, you may voluntarily provide personal information such as:

• Your name, email address, phone number

• ZIP code and legal or professional role (e.g., attorney, hospice coordinator)

• Profile image (optional)

• Organization name, license number, and specialization (for professional partners)

• Uploaded files, documents, and digital media (stored using zero-knowledge encryption)

Information Collected Automatically

To enhance performance and user experience, we also collect:

• IP address, device type, operating system, and browser type

• Usage data (e.g., clicks, scroll behavior, form submissions)

• Session cookies and local/session storage variables

• Interaction with email links and push notifications

Analytics & Tracking Technologies

We use analytics and tracking tools for system diagnostics, user experience improvements, and marketing effectiveness. These include:

• Google Analytics 4 (event-based website and app tracking)

• Microsoft Bing Webmaster Tools

• Meta/Facebook Pixel

• TikTok Pixel

• Snapchat Pixel

• LinkedIn Insight Tag

• Internal telemetry (e.g., upload success rates, directive completion, partner onboarding flow)

2. Use of Cookies and Local Storage

We use secure cookies and browser storage to enable core functionality:

• codex-vitae-session: an HTTP-only, secure session cookie (rolling 7-day expiration)

• codex-vitae-selected-plan: stores pricing tier selection during signup

• codex-vitae-onboarding-*: tracks progress through onboarding flows

You can manage cookie preferences through your browser settings. Disabling cookies may impair certain features.

3. How We Use Your Information

We use the information we collect to:

• Provide and improve the Codex Vitae platform

• Assist users with onboarding, uploads, and directive workflows

• Execute posthumous digital directives (e.g., media delivery, closure requests)

• Monitor system performance and detect potential abuse (e.g., bots)

• Conduct product testing, feature rollouts, and UX optimization

• Support legally authorized third-party access (e.g., estate attorneys)

• Deliver platform updates, alerts, and educational content

We do not sell or rent personal information to third parties.

4. Advertising and Retargeting

We use retargeting technologies to serve relevant ads to users who have interacted with our platform. These platforms include:

• Meta (Facebook, Instagram)

• Google Ads

• TikTok Ads

• Snapchat Ads

• LinkedIn Ads

Ad targeting is based on anonymized behavioral data (e.g., visited pages, clicked links). We do not share your uploads, vault contents, or sensitive metadata with advertisers.

You can manage ad personalization preferences using the following tools:

• Google Ad Settings

• Facebook Ad Preferences

• YourAdChoices

5. Third-Party Services

We share information only with trusted service providers under strict data protection agreements:

• SendGrid (email delivery)

• Stripe (payment processing – Codex Vitae never stores card numbers)

• Google Cloud & Replit (hosting and backend infrastructure)

• OpenAI, Whisper, ElevenLabs, Stability AI (AI services – metadata only, no raw files)

• Google reCAPTCHA v3 (bot prevention)

All third-party integrations are reviewed for compliance with our security standards.

6. AI Systems and Automation

Codex Vitae incorporates AI to assist with organizing, interpreting, and storytelling from digital uploads. Key proprietary systems include:

• SortiumOrana™ – intelligent pre-upload filtering and de-duplication

• CodexNarrum™ – life story narrative generation based on metadata and cluster patterns

• CodexGraph™ – relationship and timeline modeling for event mapping

• DirectiveOS™ – workflow engine for managing digital directives and posthumous tasks

These tools:

• Respect zero-knowledge principles (AI systems never access raw, unencrypted content)

• Use only metadata (e.g., timestamps, filetype, image structure, filename, device info)

• Never train third-party or Codex Vitae models on your data

• Can be opted out of for non-essential features (email [email protected])

AI outputs are designed to support, not replace, human legal, medical, or emotional judgment.

7. Data Retention

We retain your information only while:

• Your account is active

• A directive, legal partnership, or institutional plan remains in effect

• Required by applicable law or platform policies

You may request complete deletion of your vault, account, and associated metadata at any time.

8. International Data Transfers

Codex Vitae operates from the United States. If you are located outside the U.S., your information will be transferred and processed according to:

• The California Consumer Privacy Act (CCPA)

• The EU General Data Protection Regulation (GDPR)

• Other relevant U.S. and international data privacy frameworks

Enterprise and institutional clients may request sovereign hosting or country-specific legal agreements.

9. Children’s Privacy

Codex Vitae does not knowingly collect information from children under the age of 13. If such data is discovered, it will be deleted immediately. Our services are intended for adults or legal representatives of adults only.

10. Your Privacy Rights

As a user of Codex Vitae, you may:

• View and update your account information

• Export all stored vault and directive data

• Delete your account and all encrypted content

• Revoke access previously granted to partners or institutions

• Request opt-out from non-essential AI processing

To submit a privacy request, email [email protected]. We respond within 30 days for most requests.

11. Policy Updates

We may revise this Privacy Policy as new features, technologies, or laws arise. Any material changes will be communicated via email or in-app notice, and the “Effective Date” above will be updated.

12. Contact Us

Codex Vitae, Inc.
Phone: (971) 238-3921
Email: [email protected]
Website: https://codexvitae.life