Codex Vitae, Inc. Privacy Policy
Effective Date: August 3, 2025
Codex Vitae, Inc. (“Codex Vitae,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains in clear terms how we collect, use, disclose, and safeguard your personal information when you use our websites, applications, and digital services (collectively, the “Services”).
By using our Services, you consent to the practices outlined in this Privacy Policy.
1. Information We Collect
Information You Provide
When you use our Services, you may voluntarily provide personal information such as:
Your name, email address, phone number
ZIP code and legal or professional role (e.g., attorney, hospice coordinator)
Profile image (optional)
Organization name, license number, and specialization (for professional partners)
Uploaded files, documents, and digital media (stored using zero-knowledge encryption)
Information Collected Automatically
To enhance performance and user experience, we also collect:
IP address, device type, operating system, and browser type
Usage data (e.g., clicks, scroll behavior, form submissions)
Session cookies and local/session storage variables
Interaction with email links and push notifications
Analytics & Tracking Technologies
We use analytics and tracking tools for system diagnostics, user experience improvements, and marketing effectiveness. These include:
Google Analytics 4 (event-based website and app tracking)
Microsoft Bing Webmaster Tools
Meta/Facebook Pixel
TikTok Pixel
Snapchat Pixel
LinkedIn Insight Tag
Internal telemetry (e.g., upload success rates, directive completion, partner onboarding flow)
2. Use of Cookies and Local Storage
We use secure cookies and browser storage to enable core functionality:
codex-vitae-session: an HTTP-only, secure session cookie (rolling 7-day expiration)
codex-vitae-selected-plan: stores pricing tier selection during signup
codex-vitae-onboarding-*: tracks progress through onboarding flows
You can manage cookie preferences through your browser settings. Disabling cookies may impair certain features.
3. How We Use Your Information
We use the information we collect to:
Provide and improve the Codex Vitae platform
Assist users with onboarding, uploads, and directive workflows
Execute posthumous digital directives (e.g., media delivery, closure requests)
Monitor system performance and detect potential abuse (e.g., bots)
Conduct product testing, feature rollouts, and UX optimization
Support legally authorized third-party access (e.g., estate attorneys)
Deliver platform updates, alerts, and educational content
We do not sell or rent personal information to third parties.
4. Advertising and Retargeting
We use retargeting technologies to serve relevant ads to users who have interacted with our platform. These platforms include:
Ad targeting is based on anonymized behavioral data (e.g., visited pages, clicked links). We do not share your uploads, vault contents, or sensitive metadata with advertisers.
You can manage ad personalization preferences using the following tools:
5. Third-Party Services
We share information only with trusted service providers under strict data protection agreements:
SendGrid (email delivery)
Stripe (payment processing – Codex Vitae never stores card numbers)
Google Cloud & Replit (hosting and backend infrastructure)
OpenAI, Whisper, ElevenLabs, Stability AI (AI services – metadata only, no raw files)
Google reCAPTCHA v3 (bot prevention)
All third-party integrations are reviewed for compliance with our security standards.
6. AI Systems and Automation
Codex Vitae incorporates AI to assist with organizing, interpreting, and storytelling from digital uploads. Key proprietary systems include:
SortiumOrana™ – intelligent pre-upload filtering and de-duplication
CodexNarrum™ – life story narrative generation based on metadata and cluster patterns
CodexGraph™ – relationship and timeline modeling for event mapping
DirectiveOS™ – workflow engine for managing digital directives and posthumous tasks
These tools:
Respect zero-knowledge principles (AI systems never access raw, unencrypted content)
Use only metadata (e.g., timestamps, filetype, image structure, filename, device info)
Never train third-party or Codex Vitae models on your data
Can be opted out of for non-essential features (email [email protected])
AI outputs are designed to support, not replace, human legal, medical, or emotional judgment.
7. Data Retention
We retain your information only while:
Your account is active
A directive, legal partnership, or institutional plan remains in effect
Required by applicable law or platform policies
You may request complete deletion of your vault, account, and associated metadata at any time.
8. International Data Transfers
Codex Vitae operates from the United States. If you are located outside the U.S., your information will be transferred and processed according to:
The California Consumer Privacy Act (CCPA)
The EU General Data Protection Regulation (GDPR)
Other relevant U.S. and international data privacy frameworks
Enterprise and institutional clients may request sovereign hosting or country-specific legal agreements.
9. Children’s Privacy
Codex Vitae does not knowingly collect information from children under the age of 13. If such data is discovered, it will be deleted immediately. Our services are intended for adults or legal representatives of adults only.
10. Your Privacy Rights
As a user of Codex Vitae, you may:
View and update your account information
Export all stored vault and directive data
Delete your account and all encrypted content
Revoke access previously granted to partners or institutions
Request opt-out from non-essential AI processing
To submit a privacy request, email [email protected]. We respond within 30 days for most requests.
11. Policy Updates
We may revise this Privacy Policy as new features, technologies, or laws arise. Any material changes will be communicated via email or in-app notice, and the “Effective Date” above will be updated.
12. Contact Us
Codex Vitae, Inc.
Phone: (971) 238-3921
Email: [email protected]
Website: https://codexvitae.life