Codex Vitae, Inc. - Cookie Policy

Effective Date: August 3, 2025
Last Updated: March 2026

This Cookie Policy explains how Codex Vitae, Inc. ("Codex Vitae," "we," "us," or "our") uses cookies, local storage, and similar technologies when you visit our websites and use our services (collectively, the "Services"). This policy should be read alongside our Privacy Policy and Terms of Service.

1. What Are Cookies?

Cookies are small text files that are placed on your device when you visit a website. They are widely used to make websites function properly, to improve user experience, and to provide information to website operators.

In addition to traditional cookies, we may use similar technologies such as browser local storage and session storage to store preferences and maintain functionality across your sessions with the platform.

2. How We Use Cookies and Local Storage

Codex Vitae uses cookies and browser storage for the following purposes:

• Secure Authentication: Maintaining your login session so you do not need to re-authenticate on each page visit
• Session Management: Preserving your active session state while you interact with the platform
• Onboarding Progress: Tracking your progress through account setup and onboarding workflows so you can resume where you left off
• Feature Preferences: Remembering your display and interaction preferences across sessions
• Plan Selection: Storing your selected subscription plan during the signup process
• Security Monitoring: Supporting bot detection, abuse prevention, and platform integrity measures

3. Types of Cookies We Use

Essential Cookies

These cookies are necessary for the platform to function and cannot be disabled without affecting core functionality. They enable secure authentication, session management, and basic platform operations.

Examples of essential cookies and storage variables include:

• codex-vitae-session: Maintains your authenticated session
• codex-vitae-selected-plan: Stores your selected subscription plan during signup
• codex-vitae-onboarding-*: Tracks your progress through onboarding steps

Security Cookies

These cookies support platform security by enabling bot detection and abuse prevention systems. They help protect the platform and its users from unauthorized access and automated threats.

• Google reCAPTCHA cookies: Used for bot detection and preventing automated abuse

Analytics Cookies

These cookies help us understand how visitors interact with our websites so we can improve platform performance and user experience. Analytics cookies collect information in an aggregated form and do not access encrypted vault content.

We use the following analytics services:

• Google Analytics 4: Measures website traffic, navigation patterns, and user engagement
• Microsoft Bing Webmaster Tools: Provides search performance data and site indexing information

Marketing and Measurement Cookies

These cookies are placed by third-party advertising and measurement platforms to help us understand the effectiveness of our outreach efforts. They may collect information about your browsing activity across websites.

• Meta Pixel: Measures the effectiveness of advertising on Meta platforms
• LinkedIn Insight Tag: Measures the effectiveness of professional outreach on LinkedIn
• TikTok Pixel: Measures campaign performance on TikTok
• Snapchat Pixel: Measures campaign performance on Snapchat

These third-party services may set their own cookies and are governed by their respective privacy policies. Codex Vitae does not control the cookies set by these third parties.

4. Internal Platform Telemetry

In addition to third-party analytics, Codex Vitae may collect internal platform telemetry to monitor system performance and improve reliability. This may include:

• Upload success rates
• Directive completion rates
• Onboarding progress metrics
• Platform performance and error diagnostics

Internal telemetry does not access encrypted vault content and is used solely for platform improvement and operational monitoring.

5. Information Collected Automatically

When you visit our websites, certain technical information is collected automatically through cookies and similar technologies. This may include:

• IP address, browser type, device identifiers, and operating system details
• Access times, page interactions, and navigation paths
• Click and scroll behavior and form submissions
• Performance logs and diagnostic telemetry

This information is used to secure, optimize, and improve platform performance. It is not used to access or analyze encrypted vault content.

6. Third-Party Cookies

Some cookies on our websites are placed by third-party services that we use to operate and improve the platform. These include:

• Stripe: Our PCI-compliant payment processor may set cookies during payment transactions. Codex Vitae never stores full payment card numbers.
• Google reCAPTCHA: Sets cookies to distinguish human visitors from automated bots
• SendGrid: Our transactional email provider may use tracking pixels in emails to confirm delivery

Each third-party provider is contractually required to maintain strong security and privacy standards. Their use of cookies is governed by their own privacy policies.

7. Cookie Duration

Cookies used by Codex Vitae fall into two categories based on their duration:

• Session Cookies: These are temporary cookies that expire when you close your browser. They are used primarily for authentication and maintaining your active session.
• Persistent Cookies: These cookies remain on your device for a set period or until you delete them. They are used for remembering preferences, onboarding progress, and analytics purposes.

8. Managing Your Cookie Preferences

You can control and manage cookies through your browser settings. Most browsers allow you to:

• View which cookies are stored on your device
• Delete individual cookies or clear all cookies
• Block cookies from specific websites
• Block all cookies or only third-party cookies
• Configure notifications when cookies are set

Please note that disabling essential cookies may affect platform functionality. If you disable authentication cookies, you may not be able to log in or maintain an active session. If you disable onboarding cookies, your setup progress may not be preserved between sessions.

For information on managing cookies in specific browsers, consult your browser's help documentation.

9. Opting Out of Analytics and Marketing Cookies

You may opt out of specific analytics and marketing cookies using the following tools provided by each service:

• Google Analytics: Install the Google Analytics Opt-out Browser Add-on
• Meta: Adjust your ad preferences in your Facebook Ad Settings
• LinkedIn: Manage your advertising preferences in your LinkedIn Advertising Settings

You may also opt out of interest-based advertising from participating companies by visiting optout.aboutads.info or optout.networkadvertising.org.

10. Vault Content and Cookies

Cookies and analytics technologies used by Codex Vitae never access encrypted vault content. Personal archives, photos, messages, documents, and other materials stored within user vaults are protected by encryption and are not exposed to cookies, analytics services, or marketing platforms.

The separation between platform analytics and vault content is a core part of the Codex Vitae privacy architecture.

11. Do Not Track Signals

Some browsers offer a "Do Not Track" (DNT) setting that sends a signal to websites requesting that your browsing activity not be tracked. There is currently no universally accepted standard for how websites should respond to DNT signals.

Codex Vitae respects user privacy preferences and provides the cookie management options described in this policy. We encourage users who wish to limit tracking to use the opt-out tools listed above and to adjust their browser cookie settings accordingly.

12. Children's Privacy

Codex Vitae services are intended for adults and authorized representatives. We do not knowingly collect personal information from children under 13 through cookies or any other means. If we discover that cookies have been used to collect information from a child under 13, that information will be deleted.

13. Changes to This Policy

We may update this Cookie Policy periodically to reflect changes in the technologies we use, the cookies we set, or applicable legal requirements. When material changes are made, users will be notified through email or in-platform notices.

We encourage you to review this policy periodically to stay informed about how cookies are used on the platform.

14. Contact Us

If you have questions about this Cookie Policy or how Codex Vitae uses cookies and similar technologies, please contact us:

Codex Vitae, Inc.
A Delaware Corporation
Phone: +1 (971) 238-3921
Email: privacy@codexvitae.life
Website: https://codexvitae.cloud

© 2026 Codex Vitae, Inc. All rights reserved.